Job Applicants Privacy Policy 


xbird GmbH, Lobeckstr. 36, 10969 Berlin, Register Number: HRB 169603 (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Policy (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is xbird GmbH.

We use Recruitee, an online application provided by Recruitee B.V., to assist with Our recruitment process. We use Recruitee to process personal information as a data processor on Our behalf. Recruitee is only entitled to process your personal data in accordance with Our instructions.

Where you apply for a job opening posted by Us, these Privacy Policy provisions will apply to Our processing of your personal information in addition to Our other Privacy Policy which has been provided to you separately or is available on Our Website.

Where you apply for a job opening via the application function on a job site or similar online service provider (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Policy.

Your Personal Information

Information We collect from You

We collect and process some or all of the following types of information from you:

  • Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
  • In particular, We process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
  • If you contact Us, We may keep a record of that correspondence.
  • A record of your progress through any hiring process that we may conduct.
  • Details of your visits to Recruitee’s Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Recruitee’s Website and the resources that you access.

Uses Made Of Your Information

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business.

Where you apply for a job opening through the Indeed Apply functionality, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to Indeed on the basis described below.

Purposes of processing

We use information held about you in the following ways:

  • To consider your application in respect of a role for which you have applied.
  • To consider your application in respect of other roles.
  • To communicate with you in respect of the recruitment process.
  • To enhance any information that we receive from you with information obtained from third party data providers.
  • To find appropriate candidates to fill Our job openings.

How we store your Personal Data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where We store your Personal Data

Through Recruitee your personal data is stored on secure servers from Google Cloud Platform (Google) and Amazon Web Services (Amazon) within the European Economic Area, see Recruitee's description here.

How long we keep your Personal Data

We will hold all the data for 6 months.

Your rights

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • access to your personal data and to certain other supplementary information that this Privacy Policy is already designed to address
  • require Us to correct any mistakes in your information which We hold
  • require the erasure of personal data concerning you in certain situations
  • receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal data concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal data
  • otherwise restrict our processing of your personal data in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws.

If you would like to exercise any of those rights, please:

  • contact us using our Contact details below
  • let Us have enough information to identify you,
  • let Us have proof of your identity and address, and
  • let Us know the information to which your request relates.

How to complain

We advise you to contact us first (info@xbird.io) if you have any complaints regarding the processing of your personal data. But you have the right to lodge a complaint with the supervisory authority:

Berliner Beauftragte für Datenschutz und Informationsfreiheit

Tel.: +49 (0)30 13889-0

Fax: +49 (0)30 2155050

Website: https://www.datenschutz-berlin.de

E-Mail: mailbox@datenschutz-berlin.de

Contact

All questions, comments and requests regarding this Privacy Policy should be addressed to info@xbird.io

xbird’s Data Protection Officer

Dr. Sebastian Kraska

Marienplatz 2

80331 München

email: email@iitr.de

phone: +49 89 18917360